This notice explains how Quiet Lane Circuits collects and processes your personal data in line with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018. By using our website or joining a route, you consent to the practices described here.
1. Data Controller
Quiet Lane Circuits — Rural England
8 Market Place, Helmsley, North Yorkshire YO62 5BH, England
Email: [email protected] | Phone: 441 659 374 820
2. Information We Collect
- Contact details (name, email, telephone) submitted via forms
- Booking preferences or route interests
- Browser data and cookies (see Cookie Choices)
- Feedback messages or reviews you send us
3. Purpose of Processing
We use the information solely for:
- Responding to enquiries and managing bookings
- Sending pre-route instructions and safety updates
- Improving routes and website functionality
- Meeting legal and tax obligations as a UK business
4. Lawful Basis
Processing is based on your consent (Article 6(1)(a)) or contract performance (Article 6(1)(b)). Occasionally, we process limited data to comply with legal duties (Article 6(1)(c)).
5. Data Retention
We retain enquiry emails for no longer than 12 months and booking records for up to 6 years as required by UK accounting law. After that, data is securely deleted or anonymised.
6. Storage and Security
All digital records are stored on UK-based servers with restricted access and encryption in transit. Paper notes (such as emergency contact lists for a route day) are destroyed after the event.
7. Your Rights
- Access — request a copy of your data
- Rectification — correct inaccuracies
- Erasure — ask for deletion when no legal basis applies
- Restriction — limit processing in certain cases
- Portability — receive data in machine-readable form
- Objection — withdraw consent at any time
8. Sharing of Information
We do not sell or rent personal data. Limited information may be shared with payment processors or route insurance partners when necessary. All partners sign data-protection agreements under UK law.
9. International Transfers
Quiet Lane Circuits does not transfer data outside the United Kingdom or EEA.
10. Children’s Information
Our services are intended for individuals aged 16 and over. Bookings for minors must be made by a parent or guardian.
11. Cookies and Tracking
We use necessary cookies for site operation and optional analytics to improve user experience. You can manage preferences via Cookie Choices.
12. Complaints
If you believe your data rights have been violated, contact us first. You may also lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.
13. Updates
This notice may change to reflect new regulations or services. Last updated: October 2025.
